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Corporate Governance

Responsibilities of the Board

  1. Board composition
    1. Ex- officio
    2. Appointive (Please provide location of information on position in other GOCCs and PLCs)
  2. Orientation for New Board Members – CITEM, through the Corporate Secretary and the Executive Committee, conducts orientation programs especially for new Directors. In the introductory orientation program, the vision, mission, corporate objectives, mandate, and line of work of CITEM is discussed to the Directors. Also discussed is the general conduct of regular and special Board meetings and Committee meetings. In compliance with the CITEM Manual of Corporate Governance, the Directors are also oriented on the requirements of the Code of Corporate Governance for GOCCs (GCG Memorandum Circular No. 2012-07). The Corporate Secretary also provides a copy of CITEM’s Charter (Executive Order 989) to newly designated board members to further acquaint them on CITEM’ activities and operations.  
    1. Land Bank of the Philippines 2021
    2. National Food Authority 2019
    3. Land Bank of the Philippines 2019
    4. Bangko Sentral ng Pilipinas 2019
    5. Executive Director Pauline Suaco-Juan
    6. USec Nora Terrado, CITEM OIC
    7. Atty Judy Carol Dansal (NFA)
    8. Edward John Reyes (LANDBANK)
    9. Undersecretary Nora K. Terrado (DTI)
    10. Executive Director Clayton H. Tugonon
    11. Leila Martin
    12. UPCM (Sec Cert)
    13. Usec Nora Terrado (D.O.)
  3. Policy on Continuing education (Revised Manual of Corporate Governance, Sec. 66, page 17)
  4. Approved schedules of board meetings (please include when the schedule was approved)
    1. CITEM Board of Governors Regular Board Meetings
    2. Notice of Meeting
      1. 2020
      2. 2019
      3. 2018
      4. 2014-2017
    3. Attendance sheets
      1. 2020
      2. 2019
      3. 2018
      4. 2017
      5. 2016
      6. 2015
  5. Role of the board in corporate strategy - The CITEM Board of Governors reviews CITEM’s Vision and Mission/ strategy as shown by the signed Performance Negotiation Agreement between CITEM and GCG for FY2014, 2015 and 2016. CITEM’s 2017, 2018, 2019 and 2020 Performance Scorecard, including the agency’s Strategy Map and Vision and Mission were reviewed by the CITEM Board of Governors as shown by the GCG-approved Performance Scorecards and Corporate Board Secretary’s Certificate. The Board, likewise, approves the agency’s Work Program and Corporate Operating Budget.
  6. Performance Agreement Negotiation (PAN)
    1. Recalibrated 2020 Performance Scorecard
    2. 2020 Performance Scorecard with Corporate Secretary’s Certificate
    3. 2019 Performance Scorecard with Corporate Secretary’s Certificate
    4. 2018 Performance Scorecard with Corporate Secretary’s Certificate
    5. 2017 Performance Scorecard with Corporate Secretary’s Certificate and 2017-2023 STRATEGY MAP
    6. Performance Negotiation Agreement (PNA) for 2016 between CITEM and Governance Commission for GOCCs (GCG) with Board Certificate
    7. Performance Negotiation Agreement (PNA) for 2015 between CITEM and Governance Commission for GOCCs (GCG) with Board Certificate
    8. PNA for 2014 with Board Certificate
  7. Comparative Corporate Operating Budget (COB) and Work Program
    1. FY 2021
    2. FY 2020
    3. FY 2019 and FY 2020 (28 June 2019 Board Meeting)
    4. FY 2018
    5. FY 2017
    6. FY 2016
    7. FY 2015
    8. FY 2014
  8. Secretary's Certificate on COB and Work Program
    1. FY 2021
    2. FY 2020
    3. FY 2019 COB and Work Program
    4. FY 2019
    5. FY 2018
    6. FY 2017
    7. FY 2016
    8. FY 2015
    9. FY 2014
  9. Executive Director's Report
    1. January – October 2020 Performance
    2. January – November 2019 Performance
    3. 2nd Semester 2018 Performance
    4. 2017 First Semester
    5. 2016 First Semester
    6. 2015 First Semester
    7. 2014 - Jan-May Accomplishment Report
    8. 2013 First Semester
  10. Financial Statements/Reports
    1. FY 2019 (28 November 2019 Board Meeting)
    2. FY 2016-2017 (21 February 2018 Board Meeting)
    3. FY 2017
    4. FY 2016
    5. FY 2015
    6. FY 2014
    7. FY 2013

Disclosure and Transparency (at least 2013-present disclosures)

Audited Annual Financial Reports

Date PublishedYear of the Report

Date Receipt from COA

16 July 2021 2020 and 2019
(Statement of Management Responsibility in page No. 21);
23 June 2021
25 September 2020 2019 and 2018
(Statement of Management Responsibility in page No. 17);
12 August 2020
28 May 2019 2018 and 2017
(Statement of Management Responsibility in page No. 17)
;
10 May 2019
10 April 2018 2017
(Statement of Management Responsibility in page No. 13)
;
ERRATA by COA for Audited Financial Statements of CITEM for CY 2017
28 March 2018
27 June 2017 2016
(Statement of Management Responsibility in page No. 4)
14 June 2017
13 June 2016 2015
(Statement of Management Responsibility in Page no. 8)
07 June 2016
4 November 2015 2014
(Statement of Management Responsibility in Page no. 3)
31 July 2015
24 February 2015 2013
(Statement of Management Responsibility in Page no. 3)
14 August 2014

Annual Reports

Date PublishedYear of the Report
2019 CITEM Annual Report is still being prepared and will be posted within 90 days from release of the audited financial report
July 10, 2017 2016
August 16, 2016 2015
October 26, 2015 2014
October 26, 2015 2013

State the location of the following information in the annual report/audited annual financial report

  1. Corporate objectives
    1. 2020 Performance Scorecard and Strategy Map (page 3); Audited Annual Financial Report 2020 and 2019 (page 11)
    2. 2019 Performance Scorecard and Strategy Map (page 2); Audited Annual Financial Report 2019 and 2018 (page 9)
    3. Audited Annual Financial Report 2018 and 2017 (page 9)
    4. Audited Annual Financial Report 2017 (page 19)
    5. Annual Report 2016 (pages 68, 81)
    6. Annual Report 2015 (page 8)
    7. Annual Report 2014 (page 27)
    8. Annual Report 2013 (pages 12-37)
  2. Financial performance indicators
    1. 2020 Performance Scorecard and Strategy Map (page 4); Audited Annual Financial Report 2020 and 2019 (page 22-26)
    2. 2019 Performance Scorecard and Strategy Map (page 3); Audited Annual Financial Report 2019 and 2018 (page 18-22)
    3. Audited Annual Financial Report 2018 and 2017 (page 18-22)
    4. Audited Annual Financial Report 2017 (page 15); ERRATA by COA for Audited Financial Statements of CITEM for CY 2017 (page 2)
    5. Annual Report 2016 (page 77)
    6. Annual Report 2015 (page 72)
    7. Annual Report 2014 (pages 28-29)
    8. Annual Report 2013 (pages 10-11)
  3. Non-financial performance indicators
    1. PES Scorecard 2020 (pages 3-6)
    2. PES Scorecard 2019 (pages 2-5)
    3. PES Scorecard 2018 (pages 2-6)
    4. PES Scorecard 2017 (pages 2-7)
    5. Annual Report 2016 (pages 10, 11, 69)
    6. Annual Report 2015 (page 64)
    7. Annual Report 2014 (pages 30)
    8. Annual Report 2013 (pages 10)
  4. Details of whistle blowing policy.
    1. Ratified Whistleblowing Policy
    2. Annual Report 2016 (page 75)
    3. Annual Report 2015 (page 70, Whistle Blowing Policy / Open Door Policy)
  5. Biographical detail (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners.
    1. Board of Governors
    2. Annual Report 2016 (page 87)
    3. Annual Report 2015 (page 73)
  6. Training and/or continuing education programme attended by each director/commissioner
    1. 2020 Trainings
    2. 2019 Trainings
    3. 2018 Trainings
    4. 2017 Trainings
    5. 2016 Trainings; Annual Report 2016 (page 77)
    6. 2015 Trainings ; Annual report 2015 (pages 72-73)
    7. 2014
  7. Statement of full compliance with the code of CG.
    1. Statement of Full Compliance 2019
    2. Annual Report 2016 (page 76)
    3. Annual Report 2015 (page 71)
  8. Review of the GOCC's material controls (including operational, financial and compliance controls) and risk management systems
  9. Statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems
    1. Audited Annual Financial Report 2019 and 2018 (page 17 – Statement of Management Responsibility CY 2019 and 2018)
    2. Audited Annual Financial Report 2018 and 2017, page 17 – Statement of Management Responsibility CY 2018 and 2017
    3. Audited Annual Financial Report 2017, page 13 – Statement of Management Responsibility CY 2017
    4. Audited Annual Financial Report 2016, page 4 – Statement of Management Responsibility CY 2016
    5. Audited Annual Financial Report 2015, page 8 - Statement of Management’s Responsibility CY 2015
    6. Audited Annual Financial Report 2014, page 3 - Statement of Management’s Responsibility CY 2014
    7. Audited Annual Financial Report 2013, page 3 - Statement of Management’s Responsibility CY 2013

Stakeholder Relationships

  1. Customers' welfare
    1. Policies
      1. Revised Manual of Corporate Governance, Sec 55. Customers, Page 15
      2. IFEX-2018-Exhibitor-Manual
      3. Recognition: CSC-PRIME HR
      4. Annual Report 2016, pages 72-73
      5. 2015 Annual Report, Page 65-66
      6. Manila FAME Exhibitors Manual
      7. Buyer Services
    2. Activities
      1. Revised Manual of Corporate Governance, Sec 55. Customers, Page 15
      2. Customers’ Feedback Form , Customers Feedback Form 2019
      3. CITEM’s Citizen’s Charter, External Services, pages 9-33 – CITEM commits to the following: Uphold the principle of integrity in public service; Deliver timely and efficient service; and Set the standards of excellence that would empower clients and stakeholders. These commitments are embodied in the Services provided to External Clients as shown in the agency’s Revised Citizens Charter which is posted in the agency’s website as well as in conspicuous places within the agency.
      4. The Manila FAME April 2019 Capability Building Program
      5. The Manila FAME April 2018 Buyer Experience
      6. The Manila FAME April 2018 Export Coaching Seminar
      7. IFEX Philippines 2017 Buyer Services
      8. Manila FAME 2017 Features; Manila FAME April 2017 Show features
      9. Manila FAME Sales Kit
      10. Annual Report 2016, pages 72-73
      11. The Manila FAME April 2017 Event Directory
      12. IFEX 2018 Exhibitor Manual
      13. The Manila FAME Exhibitor Experience
      14. The Manila FAME Buyer Experience
  2. Interaction with the communities
    1. Policies
      1. Revised-Manual of Corporate Governance Sec. 52. Recognizing the Stakeholders and Nature of their Interests, Page 15
      2. Annual Report 2015, page 67 (TOUCHING LIVES: CITEM’S CSR PROGRAMS)
    2. Activities
      1. The FAME+ 2020 Capability Building Program
      2. The Manila FAME April 2019 Capability Building Program
      3. CSR 2018 - Donations for Marawi Siege Victims
      4. Manila FAME October 2018
      5. Manila FAME : Pagbabatok
      6. Annual Report 2016, pages 74
      7. Annual Report 2015, page 67
      8. Other Activities
  3. Environmentally-friendly value chain
    1. Policies
      1. Revised Manual of Corporate Governance, Sec. 48. Environment, Page 14
      2. CITEM - Energy Efficient Govt Agency
      3. Annual Report 2016, pages 74
    2. Activities
      1. Manila Fame April 2019 Eco-Design Awardee
      2. DOE Certification on CITEM’s 2019 Electricity Savings
      3. Seminar on Energy Efficiency and Conservation
      4. Earth Hour 2019
      5. Designation of Enercon Officer
      6. Manila FAME 2018 KATHA AWARDS
      7. Manila FAME April 2017 KATHA AWARDS; KATHA AWARDS 2017: Eco-Design Award
      8. KATHA Awards (Annual report 2016 pages 56-57; Annual report 2015 pages 22-24; Annual Report 2014, page 14; Annual Report 2013, pages 18-19)
      9. KATHA AWARDS 2016: Special Citation Eco-Design Award; KATHA AWARDS 2017: Eco-Design Award
      10. Other Activities
  4. Corporate Social Responsibility
    1. CITEM CSR Statement
    2. CITEM CSR Activities 2020
    3. CITEM CSR Activities 2019
    4. Revised-Manual of Corporate Governance : Section 47. Corporate Social Responsibility, page 14
  5. Contact details for complaints of other stakeholders
    1. Citizen's Charter (page 173)
    2. Contact Us
    3. Annual Report 2016 (page 73)
  6. Employees' welfare and development (Employees' Manual; Revised-Manual of Corporate Governance: Section 39. Training and Development for CITEM Employees;Section 40. Health and Safety, page13)
    1. Welfare (policies, programs and relevant data) (Annual report 2016, pages 75-76; Annual report 2015, pages 69-70)
      1. CITEM Employees Welfare Programs 2020
      2. CITEM Employees Welfare Programs 2019; CITEM Employees Health 2019
      3. Participation in the 2019 CSC Fun Run
      4. Workplace Emergency Preparedness Seminar
      5. Drug-Free Workplace Certificate
      6. Drug Free Workplace Policy
      7. Safety Reminders Part 2: Emergency Preparedness Checklist; Healthy Holiday Paalala; March 24 is World TB day; Women's Health; Are You Summer Ready
      8. Emergency Action Plan
      9. Health & Safety (page 16-17)
      10. Other Safety Reminders
    2. Training and development
      1. Employees’ Manual Human Capital Development, pages 36-37
      2. Revised-Manual of Corporate Governance Section 39. Training and Development for CITEM Employees, page13
      3. Trainings / Seminars CY 2020
      4. Trainings / Seminars CY 2019
      5. Trainings / Seminars CY 2018
      6. Trainings / Seminars CY 2017
      7. Trainings / Seminars CY 2016
      8. Trainings / Seminars CY 2015; Annual Report 2015, Page 69-70
      9. Trainings / Seminars CY 2014
      10. Trainings / Seminars CY 2013
    3. Whistle blowing policy and procedures - including protection of reporting employee/s from retaliation
      1. Annual Report 2016, pages 75
      2. Annual Report 2015, page 70, Whistle blowing Policy